Software Asset Management is the practice of tracking, reconciling, and optimizing the software licenses an organization owns. Vietnamese IT managers often delay SAM expecting they need an expensive tool (Snow, Flexera) — in reality, 80% of the value comes from the process, not the tool.
Five steps in two weeks
- Step 1: Compile a license list — export from Microsoft Admin Center, Adobe Admin Console, Autodesk Account into a single Google Sheet
- Step 2: Compile a true user list — HR active roster crossed with AD/Azure AD active accounts
- Step 3: Reconcile — flag licenses assigned to inactive users (offboarded staff, contracts ended)
- Step 4: Reclaim — remove licenses from inactive users, save the reclaim list as evidence
- Step 5: Make it monthly — document the four steps above as an SOP, assign an owner
When to invest in a dedicated SAM tool
Snow License Manager, Flexera One, and ServiceNow SAM Pro are worth it only when: portfolio spans 20+ vendors, headcount exceeds 500, or compliance requirements (ISO, SOC 2) mandate an audit trail. Smaller organizations stay efficient on a spreadsheet plus a sharp process.
Digi43 helps Vietnamese organizations stand up basic SAM in two weeks — no tool investment needed. Works at any scale from 50 to 1000+ users.
